full time

Executive Administrative (m/f)

De: Sellbytel Group Local: Aveiro ID: 68921

4 candidatos
Executive Administrative (m/f)


Mission: Perform administrative and operational functions that helps streamline the daily business operations of the Global Service Delivery organization.



Your main tasks:

- Acting as a personal agenda manager, working with internal teams and external partners on a excellent 
communication level;
- Managing worldwide travel arrangements (airline, hotel booking, processing country visas and preparing 
expenses reports); 

- Coordinating conferences, meetings and events, preparing meeting materials hand-outs etc. (printing, binding & 
collating), assist in preparation of presentations, booking rooms and making logistical arrangements; 

- Purchase Order administration; 

- Support managers with budget, expenses and invoicing procedures;
- Facilitating and coordinating communications and administrative procedures across the team; 

- Drafting and typing correspondence answering and directing inquiries to the proper party within the team; 

- Providing direction and assistance to other administrative support team members as needed; 

- Participate in a cross-functional administrative network and provide best practices; 

- Assisting with developing and updating documents and spreadsheets; 

- Handling confidential and sensitive information; 

- Organizing information and archive. 




Profile Required:

- University Degree in Business (preferable);
- At least 4 years of experience in Management/Business support or Administrative tasks in a multinational 
company; 

- Experience in IT Companies is a plus;
- English fluency;
- Advanced MS Office (Word, Excel, PowerPoint and Outlook) Knowledge;
- Excellent communication skills (ability to communicate effectively with team members and external Partners 
(written and verbal); 

- Ability to manage multiple competing priorities; 

- Professional demeanor with strong interpersonal skills; 

- Flexible and adopts fast to new situations.



What we offer:

- Competitive salary (14 monthly payments per year);
- Free transportation to the office;
- Several company partnerships with great discounts (gym, pharmacy, health insurance, etc);
- Regular full-time office schedule (Monday to Friday);
- Integration in a multicultural environment;
- Work place: Lagoaspark, Lisbon, Portugal.



If you are looking for a new challenge in an international environment, please send your updated CV in English with the REF: EA_NE

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Publicado a 07-08-2018
Visualizada: 155 vezes